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TRI-STATE LOTTO COMMISSION POLICIES
1. Expense Reimbursement
2. Contingency Fund(s)
3. Standing Committees with the Tri-State Commission
4. Drawings Monitored Via a Tri-State Representative
5. Ownership of Tri-State Annuities
and/or Investments
6. Prize Verification
7. Request for Jackpot Winners List
8. Jackpot Payments Made Within 5 Business Days
9. No Cancel Policy
10. Annual Budget including State-Specific Advertising Dollars
11. Tri-State Business Office
12. Conflict of Interest
13. Out-of-Balance Condition
14. Minimum Testing Standards Checklist
15. Standards for Sales Promotions
16. Authorization to Hire Tri-State Employees
17. Retailer Incentive Prize
18. Departure of Party Lottery or Termination of Tri-State Compact
19. Funding Promotional Raffle Games
POLICY NO. 1:
TRI-STATE LOTTO COMMISSION
EXPENSE REIMBURSEMENT POLICY
(Amended 4/6/99)
Definitions:
Expense Reimbursement: The term shall apply to either:
Reimbursements of monies advanced out-of-pocket for Tri-State expenses authorized
under this policy.
Tri-State expenses authorized under this policy and charged to a Tri-State
credit card account.
Receipt: Shall mean an actual receipt obtained representing goods or services
purchased. If the goods or services are charged to a Tri-State credit card,
a receipt that includes an itemized detail of the purchase, as well as the purchaser's
copy of the credit card charge is required. Amounts of individual expenditures
less than $5.00 do not require a receipt. Notwithstanding the above, a detailed
explanation of the expenditure, signed by the purchaser, may be used in case
of a lost or misplaced receipt that can not be obtained or reconstructed.
Tri-State Business is defined to include regular monthly Tri-State committee
meetings and commission meetings, special committee or commission meetings,
industry conferences such as NASPL, media presentations and workshops. Other
types of meetings not covered in this definition may be sanctioned by the commission
for purposes of payment of per diems when the meeting is held for Tri-State
business purposes.
Expense Reimbursement:
1. All Commission members, staff, and/or Directors shall be reimbursed for
all necessary and reasonable expenses incurred for Tri-State operations providing
they are generally consistent with the intent of the expense reimbursement policies
of the Tri-State Commission. When a Commission member, a Director or staff is
accompanied by a guest or spouse when traveling on lottery business or attending
a lottery meeting, no expenses of the guest or spouse shall be charged to the
Tri-State Commission. The guest or spouse will be personally responsible for
all travel, meals and incidental expenses. If there is a differential between
single and double occupancy hotel rates, the spouse or guest will be responsible
to pay the difference between the single and double occupancy rate.
Due to the special nature of the Tri-State meetings, meals which are held for
the convenience of Tri-State and where business is transacted will be reimbursed
in full when a receipt is submitted. Meals, lodging or other expenses incurred
by vendors, spouses and guests will not be paid or reimbursed by Tri-State unless
specified in a vendor contract with Tri-State.
2. Prior to submission to the Tri-State Business Office for reimbursement,
each respective state's lottery Executive Director, or designee, shall have
approved said expenses thereby certifying compliance with this Tri-State Expense
Policy. The Tri-State Business Office expense reimbursement requests shall be
approved by a Tri-State Commissioner or a Director.
3. Each Commissioner shall have the authority to approve any business expense
forms, except their own, in keeping with this policy. It is prohibited for a
person to approve their expense voucher; therefore, a Tri-State Commissioner,
Director, or designee, can sign an expense reimbursement voucher for the other.
Expense Guidelines:
1. No liquor charges will be reimbursed as an expense nor become part of any
hotel or restaurant bill.
2. Meal expenses not accompanied by a receipt shall not exceed on a per person
basis:
a. Dinner: $25.00
b. Lunch: 12.00
c. Breakfast: 10.00
3. Mileage shall be at the business reimbursement rate as determined by each
party member not to exceed the reimbursement rate as determined from time to
time by the Internal Revenue Service.
4. Per diem shall be paid to Tri-State Commissioners for each day Tri-State
business is conducted as defined above, or for meetings not defined above, but
designated as meetings eligible for per diem by the Tri-State Commission. One
day's per diem will be paid for travel to and from a business meeting unless
travel time can be reasonably accomplished on the same day as the business meeting.
5. With the exception of the recording secretary provided by Vermont, each
state's delegation for overnight accommodations and meals will not exceed five
people unless unanimous consent is granted by the Tri-State Commission.
6. Reimbursement for Travel:
Authorized persons may elect to travel by personal automobile or commercial
carrier at their option. However, expense reimbursement may not exceed the least
cost method of travel, including consideration for in-transit hotels and meals.
When automobile travel is utilized, authorized reimbursement for transportation
shall be limited to the amount of the round trip coach air fare. Expenses for
any additional travel days beyond those which would have been incurred had regular
air travel been utilized are not compensable. This is interpreted to mean that
if travel could be accomplished in one day by air and it would take two or more
days by auto, the meal and hotel expenses of the first and subsequent days cannot
be claimed. However, the transportation costs of the first and second days,
etc. including mileage, tolls, and parking are reimbursable up to the amount
of the regular coach airfare. Persons electing to travel by auto should obtain
airfare quotes from their travel agency to base the reimbursement on. It is
expected that a good faith attempt will be made to obtain the lowest cost commensurate
with schedule and service convenience.
7. General:
The Tri-State credit card may be used only for expenses authorized under this
policy or explicitly voted by the Commission.
All expenses authorized under this policy will be submitted on an appropriate
expense reimbursement form and sent to the Executive Director, or designee,
of the respective state for approval. The Executive Director, or designee, will
then forward the approved expense reimbursement form to the Tri-State Business
Office. Expense reimbursement forms must be signed by the person requesting
reimbursement and the state's Executive Director, Tri-State Commissioner or
designee.
If the respective state's Executive Director, or designee, determines that
the expense reimbursement request is inappropriate under the terms of this policy,
the entire expense reimbursement request will be returned to the requestor for
further clarification.
NOTE: Credit card charges may be included on the same form as reimbursable
expenses. The appropriate credit card receipt shall include the actual receipt
of goods tendered as well as a copy of the credit card charge and be attached
to the form.
This policy requires that all Tri-State expenses, whether credit card or reimbursement,
is explained in full on the expense form.
Any expense reimbursement request which is either not in accordance with this
policy or not covered in this policy will be submitted to the Commission by
the Director of a party state or the Chair of the Finance Committee for consideration
of approval.
POLICY NO. 2:
TRI-STATE LOTTO COMMISSION
CONTINGENCY FUND(S)
(Amended 6/2/00)
Monies constituting the difference between the calculated prize pool and the
actual prizes awarded, whether annuitized or cash, shall be placed each week
in a Contingency Fund, per the game rules, which will be allowed to accumulate.
These funds shall be used to pay off guaranteed jackpots, if needed, but are
not restricted solely to this disbursement.
No one bank account or investment shall represent any one contingency fund.
Monies shall be pooled in order to maximize interest earned.
No contingency fund will be negative at fiscal year end. Expired, unclaimed
prizes will be used to offset negative contingencies.
Disbursement of Designated Prize Reserves shall be determined by a unanimous
vote of the Commission.
POLICY NO. 3:
TRI-STATE LOTTO COMMISSION
STANDING COMMITTEES WITH THE TRI-STATE COMMISSION
Tri-State shall have five standing committees: Marketing, Development, Draw,
Finance, and Operations. Each committee will be appointed annually by the directors
at the Commission's July meeting, with the Development Committee membership
consisting of the chairpersons from the Marketing, Finance, and Operations committees.*
With the exception of the Development Committee, whose chairperson shall be
from the state of the current Tri-State Commission Chairperson, each of the
other committees shall select its own chairperson from its membership.
* See Tri-State minutes dated July 15, 2005 for description and duties of the
Development Committee.
POLICY NO. 4:
TRI-STATE LOTTO COMMISSION
DRAWINGS MONITORED VIA A TRI-STATE REPRESENTATIVE
(Adopted 8/6/87)
(Amended 4/6/99)
A Tri-State representative shall monitor all on-line drawings and the Tri-State
Commission shall compensate those monitors on a per diem basis.
POLICY NO. 5:
TRI-STATE LOTTO COMMISSION
OWNERSHIP OF TRI-STATE ANNUITIES AND/OR INVESTMENTS
Tri-State jackpot annuities or other investments remain the property of Tri-State.
POLICY NO. 6:
TRI-STATE LOTTO COMMISSION
(Amended 11/2/99)
PRIZE VERIFICATION
No one may claim a prize without presentation of a valid ticket issued and authenticated
by a state and/or Tri-State, along with the proper identification as required
by the individual states for all tickets worth $500.00 or more or as required
by the individual party states.
POLICY NO. 7:
TRI-STATE LOTTO COMMISSION
REQUEST FOR JACKPOT WINNERS LIST
(Adopted 1/8/93)
(Amended 4/6/99)
Requests for a listing of jackpot winners' names will be honored upon a written
request. Such a list would include winner's name, home town and amount won (designated
as either cash or annuity payment).
POLICY NO. 8:
TRI-STATE LOTTO COMMISSION
JACKPOT PAYMENTS MADE WITHIN 5 BUSINESS DAYS
(Adopted 2/5/93)
(Amended 4/6/99)
The Business Office will issue payment for the second through the twenty-fifth
Megabucks jackpot payments within five business days of the anniversary of the
draw date on which the jackpot was won unless the jackpot winner instructs the
Business Office to the contrary in writing. This policy applies only to jackpot
payments issued by the Tri-State Lotto Commission Business Office.
For jackpots payable on a monthly basis, the Tri-State Business Office may
choose to make payment on or around the 1st of each month, but no later than
the 5th business day of each month.
POLICY NO. 9
TRI-STATE LOTTO COMMISSION
NO CANCEL POLICY
(Adopted 6/10/94)
(Amended 6/1/01)
A ticket may be canceled by returning the ticket to the selling agent/retailer,
provided, that the ticket is returned to the agent/retailer on the same day
that it was purchased, and, if purchased on the drawing day for the ticket,
in time to permit cancelling to be fully completed prior to draw break of that
day's drawing(s).
POLICY NO. 10:
TRI-STATE LOTTO COMMISSION
ANNUAL BUDGET INCLUDING
STATE-SPECIFIC ADVERTISING DOLLARS
(Adopted 3/3/95)
(Amended 4/6/99)
The Finance Committee Chair, or designee, shall submit an annual budget for
Tri-State, broken out by state, for Commission approval by the July Tri-State
meeting. This budget will include the advertising dollars for each state. The
Commission will vote to accept or deny the budget request. This budget shall
be revised if necessary at least once in the course of a fiscal year with the
approval of the Commission.
The participant states may expend their advertising dollars at their own discretion
provided that these monies are expended only for the promotion of Tri-State
products.
Monies budgeted to each state which remain unexpended at period end will remain
with that state as an addition to its profit.
POLICY NO. 11:
TRI-STATE LOTTO COMMISSION
TRI-STATE BUSINESS OFFICE
(This policy was formerly Megabucks Rule 11 (b))
(Amended 4/6/99)
The Commission shall establish a Tri-State Business Office for the purpose
of managing prize disbursements and expenditures. The location of the Business
Office shall be determined by the Commission and may be changed at the direction
of the Commission.
POLICY NO. 12:
TRI-STATE LOTTO COMMISSION
CONFLICT OF INTEREST
(Adopted 4/6/99)
The Tri-State Commission shall not issue a contract for services for products
to a company or person who employs, or is, a family member of a lottery employee
that has an administrative responsibility over any of the duties specified in
the contract, or who may be involved in the decision to award the contract.
A family member is defined as a person living in the same primary residence
as the lottery employee. A lottery employee is defined as an employee of the
Maine, New Hampshire or Vermont lotteries, or the Tri-State Commission.
POLICY NO. 13 :
TRI-STATE LOTTO COMMISSION
OUT-OF-BALANCE CONDITION
(Adopted 6/2/00)
For any out-of-balance condition for any game which requires jackpot management
on draw nights, the jackpot management coordinator shall be notified as soon
as possible.
If any state's ICS staff determines there is an out-of-balance condition in
total prizes up to $9,999 for that night's drawing, the ICS staff shall contact
that state's director and continue working on the problem until the problem
is identified and the out-of-balance condition is brought back into balance.
An out-of-balance condition report shall be forwarded to the other states the
next business day.
Should any state's ICS staff determine an out-of-balance condition in total
prizes is greater than or equal to $10,000 and is not the jackpot winning ticket
for that night's drawing, the ICS staff shall notify that state's director who
shall then suspend sales and validations for the game affected in the state
in which the problem occurred until the problem is identified and the out-of-balance
condition is brought back into balance. The other two directors shall be notified
as soon as possible. An out-of-balance condition report shall be forwarded to
the other states the next business day.
Should the ICS staff determine an out-of-balance condition involves a jackpot
winning ticket, all three state directors shall be notified immediately, and
sales and validations in all three states shall be suspended until the problem
is identified and the out-of-balance condition is brought back into balance.
If one or more directors cannot be located, this policy will still apply.
POLICY NO. 14:
TRI-STATE LOTTO COMMISSION
MINIMUM TESTING STANDARDS CHECKLIST
(Adopted 6/2/00)
The Systems Operations Committee shall develop a minimum testing standards
checklist. The minimum standards shall be completed by each state prior to implementing
any new Tri-State game change, enhancement, or promotion that requires system
testing.
POLICY NO. 15:
TRI-STATE LOTTO COMMISSION
STANDARDS FOR SALES PROMOTIONS
(Adopted 10/5/01)
The Tri-State Lotto Commission or a party state(s) may enact a promotion for
the explicit use of encouraging an increase in Tri-State ticket sales.
A party member state shall have the privilege to conduct a state promotion
with the use of individual advertising monies. The Marketing Director of a party
state, or designee, will, out of common courtesy prior to the promotion commencement,
provide the Commission with details concerning the promotion. This would include,
but is not limited to, timeframe of promotion, what the promotion consists of
and what the party state hopes to achieve. Following the promotion, an analysis
of the promotion will be presented by the party state.
Per game rules, at least once a year the Commission is required to make a
decision as to the disbursement of expired unclaimed prize money. The Chair
of the Marketing Committee or Development Committee, in concurrence with the
Finance Committee Chair, shall request a sum of expired unclaimed prizes to
be allocated to each of the member states proportional to each states total
sales for the most recent fiscal year ended to be used for promotions or promotional
games. This request shall be made by the July Tri-State Lotto Commission meeting.
Unused (not awarded to a player) expired unclaimed prizes shall be forfeited
at fiscal year end.
Promotions that involve the use of expired, unclaimed prize money shall not
exceed the approved allocation of expired unclaimed prizes for any state. Any
state wishing to use expired unclaimed prize money for a promotion must provide
the Development Committee with the details of the promotion in a timely manner
in order to allow the other states to also participate in the promotion. The
Chair of the Marketing Committee or Product, Development Committee, or designee,
will review the promotion during a commission meeting, and provide the Commission
with details concerning the promotion. This would include, but is not limited
to, the timeframe of the promotion, what the promotion consists of and what
the Commission hopes to achieve. This type of promotion shall be brought to
the attention of the Tri-State Lotto Commission for a vote of approval. Following
the promotion, an analysis of the promotion will be presented by the Chair of
the Marketing and Product Development Committee, or designee.
If any state inadvertently or otherwise exceeds their approved allocation
of expired unclaimed prizes, state specific advertising dollars will be used
to supplement the promotion.
POLICY NO. 16:
TRI-STATE LOTTO COMMISSION
AUTHORIZATION TO HIRE TRI-STATE EMPLOYEES
(Adopted 11/02/01)
The executive director, or the director's designee, of each party lottery
is authorized to hire and terminate personnel for positions within that director's
state, for games authorized by the Tri-State Commission.
POLICY NO. 17:
TRI-STATE LOTTO COMMISSION
(Adopted 7/11/02)
RETAILER BONUS PRIZE
In addition to any retailer bonus prize authorized by the Commission on any
Tri-State game, a member lottery may establish additional bonus prizes for other
lower tier prize levels, in accordance with a member lottery's rules and regulations.
The cost for these lower tier bonus prizes shall be borne by the paying member
lottery.
POLICY No. 18:
TRI-STATE LOTTO COMMISSION
(Adopted 2/4/05)
DEPARTURE OF PARTY LOTTERY OR TERMINATION OF TRI-STATE COMPACT
The Commission, on unanimous vote of the Party Lotteries, may terminate the
Compact, effective on a date established by the Commission, in conformance with
applicable law. Likewise, a Party Lottery may withdraw from the Compact with
due notice to the Commission and in accordance with applicable law and Commission
policy. However, the Compact or a Party Lottery's membership in the Compact
shall terminate no sooner than the latest date of an advanced play bet on a
terminated Party Lottery's gaming system. A full financial external audit shall
be performed prior to distribution of any funds to any Party Lotteries.
Termination of the Tri-State Compact.
Upon termination of the Tri-State Lotto Compact, any assets acquired by the
Tri-State Lotto Commission (the Commission) shall be liquidated, with the exception
of the designated reserve fund, the operational accounts essential to support
residual post-termination Commission operations, and investment and deposit
fund contracts held for lottery payments to jackpot winners. Party Lotteries
that have valid subscriptions shall refund to their players the value of remaining
draws following the termination date. The Commission shall provide the Tri-State
Business office with reasonable funds to perform the duties required of it until
such time as all Tri-State assets are liquidated and jackpot payments are transferred
to the respective lotteries in accordance with this policy.
On termination of the Tri-State Compact, the distribution of any assets shall
be as follows:
CLAIMED JACKPOT PAYMENTS. The responsibility of claimed lottery payments to
jackpot winners, and the required funds or investments to make those payments,
shall be transferred to the Party Lottery of the State where the claim originated.
In the event that an insurer defaults on an investment fund contract and the
designated reserve account is not adequate to pay the jackpot winner, all three
Party Lotteries shall be responsible for their pro rata shares of liability
to the jackpot prize winner based on their respective average sales for the
game at issue over the 12 month period preceding and up to the date of termination.
DESIGNATED PRIZE RESERVE. The Commission shall use one half of the designated
prize reserve fund balance as a reserve fund for investment fund contracts.
This reserve fund shall be placed in an interest-bearing escrow account until
such time as all investment fund contracts, and insurer obligations thereunder,
expire. Once all insurer obligations under applicable investment fund contracts
have been fulfilled, the escrow account shall be distributed to the Party Lotteries
pro rata based on the Party Lotteries proportional average sales over the 12
month period preceding and up to the date of termination. On termination and
after the requisite financial audit, the remaining half of the designated prize
reserve fund shall be distributed to the Party Lotteries pro rata based on the
Party Lotteries' proportional average sales over the 12 month period preceding
and up to the date of termination. Before receiving its pro rata share of either
half of the designated prize reserve fund, the Party Lottery must first execute
a Memorandum of Understanding or equivalent agreement with the other Party Lotteries
committing it to expend its pro rata share as prizes to its lottery players
and for no other purpose.
UNEXPIRED UNCLAIMED LOW-TIER PRIZES. Low-tier Tri-State game prize amounts
unclaimed but not yet expired at time of termination of the compact shall be
returned to the Party Lottery that sold the ticket. The Party Lottery to whom
funds are returned, shall have sole responsibility for payment of any subsequent
claims on the returned low-tier prize amounts. After the period of one year
any unclaimed prize amounts shall be awarded to the Party Lottery's players.
A prerequisite to any Party Lottery receiving its pro rata share of the unclaimed
prize amounts is that the terminating Party Lottery must execute a Memorandum
of Understanding or equivalent agreement with the Commission committing it to
expend its pro rata share as prizes to its state lottery players and for no
other purpose.
UNCLAIMED JACKPOT PRIZE. Upon termination of the compact, the cash value of
any unclaimed jackpot prize will remain with the Tri-State Business Office until
claimed. If upon termination there are any unclaimed jackpots, contingency funds
shall be withheld from distribution to member states in an amount to allow the
Business Office to purchase an investment to fund an annuity payment if necessary
to pay such jackpot. If after a period of one year from draw date the jackpot
prize is not claimed, the pertinent funds, including interest, shall be distributed
to each Party Lottery pro rata based on their respective average sales for the
game at issue over the 12 month period preceding and up to the date of termination.
The jackpot prize values shall be awarded to each Party Lottery's players.
EXPIRED UNCLAIMED LOW-TIER PRIZES. Any expired unclaimed low-tier prizes shall
be distributed to each member state pro rata based on their respective average
sales for the game at issue over the 12 month period preceding and up to the
date of termination. These prize values shall be awarded to each member state's
players.
PRIZE CONTINGENCY FUNDS. The prize contingency funds shall be maintained by
the Commission in an interest-bearing escrow account for one year following
the date of termination at which time the remaining funds shall be distributed
to the Party Lotteries pro rata based on the Party Lotteries' proportional average
sales over the 12 month period preceding and up to the date of termination.
REMAINING ASSETS. Any remaining assets held in equity, except for retained operational
funds, shall be distributed to each member state pro rata based on the Party
Lotteries' proportional average sales over the 12 month period preceding and
up to the date of termination. Upon termination, and after wind-up operations
of the Tri-State Lotto Compact have concluded, any net profit or loss and any
interest earned shall be distributed to each member state. For any income or
expenses normally apportioned based upon percentage of sales, such percentage
shall be pro rata based on the Party Lotteries' proportional average sales over
the 12 month period preceding and up to the date of termination.
Termination by a Party Lottery of its Participation in the Tri-State Compact
If a Party Lottery terminates its membership in the Compact, the Compact shall
continue pertaining to the remaining Party Lotteries. The respective rights
and obligations of the Party Lotteries shall be as follows.
LOW TIER PRIZES. All unclaimed low-tier prize amounts pertaining to tickets
sold in the terminating Party Lottery's state, shall be returned to that Party
Lottery within 30 days after the full financial audit. The terminating Party
Lottery shall have sole responsibility for payment of any subsequent claims
on the returned low-tier prize amounts. A prerequisite to receiving its pro
rata share of the prize amounts is that the terminating Party Lottery must execute
a Memorandum of Understanding or equivalent agreement with the Commission committing
it to expend its pro rata share as prizes to its state lottery players and for
no other purpose.
JACKPOT PRIZES. The Commission shall retain responsibility for payment of jackpot
annuities and shall retain the investment and deposit fund contracts held for
lottery payments to jackpot winners. In the event that an insurer defaults on
an investment fund contract issued prior to the date of withdrawal of the terminating
Party Lottery, the terminating Party Lottery shall be responsible for its pro
rata share of liability to the jackpot prize winner based on the respective
Party Lottery average sales for the game at issue over the 12 month period preceding
and up to the date of termination.
UNCLAIMED JACKPOT PRIZES. If upon termination there are any unclaimed jackpots,
contingency funds shall be withheld from distribution to that state in an amount
to allow the Business Office to purchase an investment to fund an annuity payment
if necessary to pay such jackpot. All other contingency funds shall be distributed
in accordance with this policy as described below. If after a period of one
year from draw date the jackpot prize is not claimed, the pertinent funds, including
interest, shall be distributed to the Party Lotteries pro rata based on their
respective average sales for the game at issue over the twelve month period
preceding and up to the date of termination. The jackpot prize value shall be
awarded to the Party Lotteries' players.
DESIGNATED PRIZE RESERVE FUND. On termination by a Party Lottery of its participation
in the Compact, The Commission shall equally divide the designated prize reserve
fund into two separate accounts. The first account will serve as a reserve fund
for investment fund contracts issued prior to the date of withdrawal of the
terminating Party Lottery. The account shall be placed in an interest-bearing
escrow account until such time as all investment fund contracts in place at
the time of the Party Lottery's termination expire. Once all insurer obligations
under applicable investment fund contracts have been fulfilled, the Commission
shall pay to the terminating Party Lottery its pro rata share of the balance
of the first account. The second account will serve as the designated prize
reserve for all Tri-State Lotto Commission games. After the requisite Memorandum
of Understanding or equivalent is executed as provided in the following paragraph,
and on completion of the financial audit required pursuant to the first paragraph
of this policy, , the Commission shall pay the terminated Party Lottery its
pro rata share of the balance of the second account.
A prerequisite to receiving its pro rata share of the first or second account
is that the terminating Party Lottery must execute a Memorandum of Understanding
or equivalent agreement with the Commission committing it to expend its pro
rata share as prizes to its state lottery players and for no other purpose.
A Party Lottery's pro rata share, pertaining to both accounts, shall be based
on the Party Lotteries proportional average sales over the 12 month period preceding
and up to the date of the departing Party Lottery's termination.
EXPIRED UNCLAIMED LOW-TIER PRIZES. Any expired unclaimed low-tier prizes shall
be distributed to the terminating Party Lottery pro rata based on its respective
average sales for the game at issue over the 12 month period preceding and up
to the date of termination. These prize values shall be awarded to the terminating
Party Lottery's players.
CONTIGENCY FUNDS. After the requisite Memorandum of Understanding or equivalent
is executed as provided in the following sentence, and on completion of the
financial audit required pursuant to the first paragraph of this policy, the
Commission shall pay the terminated Party Lottery its pro rata share, as determined
in the preceding paragraph, of the various game contingency accounts. A prerequisite
to receiving its pro rata share of the contingency account is that the terminating
Party Lottery must execute a Memorandum of Understanding or equivalent agreement
with the Commission committing it to expend its pro rata share as prizes to
its state lottery players and for no other purpose.
A Party Lottery that withdraws prior to termination of the Compact shall be
entitled to its pro rata share of the operational account based on the withdrawing
Party Lottery's average sales for the game at issue over the 12 month period
preceding and up to the date of termination. However, the withdrawing Party
Lottery shall be entitled to its state-specific operational accounts in the
amount of its unexpended contribution as of the date of withdrawal. The Party
Lottery is not otherwise entitled to any share of the property or assets of
the Commission except as provided herein.
POLICY NO. 19:
TRI-STATE LOTTO COMMISSION
FUNDING PROMOTIONAL RAFFLE GAMES
(Adopted 12/28/07)
For the purpose of funding the expenditures associated with Tri-State Lotto
Commission Raffle-type promotional games, the Business Office shall first, on
a weekly basis, allocate sales associated with a Raffle game to operating expenses
directly related to the game (including agent commissions, vendor fees, and
weekly contributions for general operating costs) per a predetermined percentage
of each state's sales, as well as to a prize pool for future payment of prizes
and agent bonuses up to an amount as determined by game rules. Any excess of
sales, after operating expenses, prize pool and agent bonuses have been fully
funded, shall remain with the states. After tickets for a particular Raffle
are no longer available for sale, any shortfall in a prize pool for a Raffle
game shall be supplemented with expired, unclaimed prize money in order to fully
fund the prizes.
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